Six Common Problems Engineers Face with Data Management and How EPDM Solves Them

Six Common Problems Engineers Face with Data Management and How EPDM Solves Them

10 April, 2014

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Enterprise Product Data Management (EPDM) is SolidWork’s data management tool that aims to avoid the following common problems engineers face:

  1. Knowing when a new file or version has been created
  2. Having poor performance accessing files over WAN
  3. Knowing what location or server a file is stored in
  4. Having multiple copies of the same file
  5. Having multiple standard libraries
  6. Maintaining security and server access rights

Initially, it is often hard for engineers to notice if a new file has been created unless everyone calls each other or continually sends out emails every time a new file is available. EPDM solves this issue by centralizing data management; hence, the interface will immediately notify engineers if a file has been created or updated. Additionally, for ease of usage and navigation, everyone can access a common view or interface.

The second problem engineers have is poor performance accessing files. This is usually dependent on the internet infrastructure of the area, for example Australia and Singapore. In EPDM, whenever files are created in one location like Singapore and another location in Australia, it has a function to quickly replicate the data files from Singapore to Australia. This means replication takes place at present or it can be defined by the company itself. Engineers can set EPDM to replicate files on a common time zone where there is minimum activity network. Once the data has been replicated in these locations, transfer speed is improved because data is now locally available to engineers.

Thirdly, EPDM makes it easier for engineers to solve the issue of finding a file from a location or server. Data management are done through Windows Explorer and data are accessed through singly entry points. Engineers no longer have to remember where the server is located. EPDM allows you to only remember the point folder your files and data are stored in.

When replicating or backing up files to other network folders, engineers end up having multiple copies of the exact file, which disorganizes data management and tracking which file is the latest version they should be working on. EPDM solves this fourth problem by automatically updating all files across all network folders. Every time a user checks in EPDM, the system tracks if there is a new version created and gives version history management. Users no longer have to worry whether they are working on an old or latest copy of the file.

The fifth most common problem engineers face when managing data and files are locating which standard library a file is located in. What EPDM does to solve this issue is to centralize common libraries. All of the data and files will automatically be replicated to other offices in other locations of the world. Having this feature eliminates multiple part numbers. Without this system, engineers will constantly rely on sending out emails or phone each other.

Lastly, security is always a worry for engineers. If engineers start working with other machines and want to transfer files, they are not always assured security. In many instances, files are basically exposed to the outside world when transferring them. EPDM has security and access rights to anyone accessing the files. This feature provides accounts to every user; records the exact time and date that the user modified the file; and lastly restricts certain users to view specific libraries, folders, and file locations. For example, if a file is still in the design stage, and engineers want to limit the prototype to key people, it can be restricted, and once the prototyping stage is over, the restriction can be removed and the file can be made available to users who need to view the file.

All these features are designed to help engineers be more time efficient and organized with data management. Manually changing and organizing files sometimes involve potential human errors if not communicated properly. With EPDM, these potential errors are finally avoided. To know more about EPDM or get your own copy of EPDM, click here: http://youtu.be/PbTuLXBdMw8

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